Elements and Performance Criteria
- Confirm event scope
- Clarify and confirm the purpose, objectives, budget and timeline of the event with organisation management.
- Determine event resource requirements according to organisational policy and procedures, industry codes of practice and legislative requirements.
- Finalise event components, program or competition format consistent with the requirements of the sport or relevant body.
- Determine participation targets, selection and entry criteria consistent with any state or national body requirements.
- Arrange event time and venue in the context of other scheduled and competing events or activities.
- Identify potential event team members.
- Plan the event.
- Prepare a budget in line with allocated funds.
- Establish an event team and clarify roles and responsibilities of team members.
- Identify and seek required approvals to meet regulatory requirements.
- Develop systems and procedures to meet the requirements of the event in consultation with the event team.
- Design event activities to minimise waste and use energy, water and other resources efficiently.
- Where required prepare a competition draw and distribute to all coaches, officials, competitors, media and organising body.
- Identify event specific risks and prepare a risk management strategy.
- Develop contingency and critical incident procedures.
- Develop an event coordination plan with documented tasks, responsibilities and timelines.
- Organise promotional materials for the event to generate interest and publicity.
- Coordinate implementation of the event.
- Obtain involvement of planned participants, and ensure they are provided with any information required.
- Organise and provide accurate event briefings to all associated staff and volunteers including clarification of roles and responsibilities.
- Ensure health, safety and security procedures are integrated into all event procedures.
- Oversee event set-up according to prearranged operational requirements.
- Identify any discrepancies and deficiencies and take remedial action to address issues.
- Monitor event operation through observation and communication with event team members.
- Implement contingency plans if required.
- Ensure event break down is completed according to agreements with any contractors and event team.
- Process competition results, communicate outcomes to participants and submit results to the relevant body where required.
- Evaluate the event.
- Determine event evaluation criteria for each objective prior to event in consultation with organisation management.
- Use a variety of evaluation methods to obtain feedback.
- Conduct an event debrief with event team.
- Analyse the delivery of the event against the evaluation criteria to determine the level of success.
- Prepare a report on event outcomes and recommendations for future similar events for organisation management.